Shared records for payroll and HR
Entering hires, role changes and departures separately can leave employee and organisation details out of sync. We define the source record and person mapping, then carry changes to the destination application.
SERVICES
Payroll and HR system integration
When employee records sit in payroll and leave or attendance is managed elsewhere, we build services to keep the records aligned. Employee IDs, organisation details, managers and approved leave follow the transfer direction and rules defined for each project.
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Systems we connect
Systems we have worked with as source or target: • Logo Payroll and Logo Payroll Plus • SAP HR (SOAP/RFC services) • Oracle HR report services • Mikro and Mikro Fly • Nebim and in-house SQL Server databases • Kontinus • Idenfit (REST and GraphQL services) • Google Drive (personnel and leave documents)
Records we transfer
• Personnel record: identity, contact, family, education, employment, insurance and bank details. • Organisation: company, branch, unit, team, title, job and termination reasons. A missing definition is created in the HR application first, then linked to the employee. • Management: line manager, HR manager, leave and shift approvers. • Work schedule: shift assignment based on the SAP work schedule rule. • Leave: leave approved in Idenfit written to SAP HR or Logo Payroll, withdrawn leave cancelled, and remaining balances sent back to Idenfit. • Documents and attendance: personnel and leave documents uploaded to a Google Drive archive, and time-attendance entries collected in a SQL database and exposed to other systems.
WORKFLOW
Personnel flow from payroll to the HR application
A change in the source system passes the matching rules, is written to the HR application and the result is reported.
- Payroll / ERP
- Staff number matching
- Reference data
- HR application
- Email report
Matching and uniqueness rules
Employees are matched by staff number. The national ID number helps decide rehire cases. If more than one record shares a staff number, ID number or email address, the service does not update the wrong person; it skips the record and adds it to the report. Leavers in the source system are deactivated in the HR application. Staff numbers to exclude are set in the configuration.
Deployment and operation
The integration runs as a Windows service on the customer's server. Only changed source records are read, and each record's counterpart in the HR application is stored in a control table. On installation a preview mode lists the planned actions without writing anything. Successes and failures are emailed per company, and owners are notified if the service stops. Several companies or HR accounts can be managed by one service.
What we deliver
A field mapping table, a working service with installation scripts, technical documentation and a closure document. After closure, log reviews, error analysis and requests to add fields or companies are handled under support.
Questions and answers
How is Logo Payroll read, and do you write to payroll?
Personnel records are read from the Logo Payroll database with read-only queries; Logo Payroll remains the master. The only records written to payroll are leave approved in the HR application. These are written through Logo's HR Objects interface and logged so that no leave is written twice.
Do you work with HR applications other than Idenfit?
Yes. We design source reading, matching and reporting separately from the target application. Idenfit is the HR application we connect most often; we also have flows writing to Kontinus and Mikro Fly. For a new application we start with its API documentation and a test environment.
How is an existing employee list matched on the first run?
On the first run records on both sides are compared by staff number, ID number and email. Matches are linked, missing employees are created and conflicts go to the report. Records that need correction are listed before go-live.
Related products and services
IMPLEMENTATION AND SERVICE
Integration Management and Data Flow
We develop services that move records between ERP, payroll, field and internal applications. For each order, despatch note or employee record, we define the source, mapping, transfer result and error handling as parts of the same connection.
RELATED SOLUTION
Logo Bordro Plus
Logo Bordro Plus is for teams preparing payroll from personnel, time, additional payment, deduction and leave records. Setup covers pay definitions, period data and accounting connections around the company’s working arrangements.
RELATED SOLUTION
Logo Edge HR
Logo Edge HR covers personnel and payroll alongside recruitment, training, performance and career processes. The web-based application lets HR teams, managers and employees work from shared personnel and organisation information.
Describe your employee data flow
Tell us where employee records are held, which application manages leave and which records need to move. We will review the mapping around that setup.
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