Starting point
The hotel's personnel cards were kept in Logo Payroll, while HR processes ran in Idenfit. Seasonal starts and exits and rehires were tracked separately in the two systems.
PROJECT STORY
Hotel operator: personnel transfer from Logo Payroll to Idenfit
A one-way integration for a hotel operator that treats Logo Payroll as the source and creates, updates and deactivates staff in Idenfit.
Let's review your projectOn this page5 sections
WORKFLOW
How records move
The steps show the order in which the work runs, from source to result.
- Logo Payroll
- Staff number match
- Rehire check
- Idenfit
- Email report
What is transferred
The Logo Payroll database is read with a single read-only query; nothing is written to Logo. Staff and national ID number, name, phone, email, start, exit and group start dates, company, department, job, line manager, gender, birth details, education and termination reason are transferred. In Idenfit the company corresponds to a branch, the department to a unit and team, and the job to a title. Leave records are outside the scope of this integration.
Matching and rehires
Records are matched by staff number. The national ID number is used only for rehires, as a secondary field to find the inactive card in Idenfit. In every cycle the records are compared field by field and only the differences are sent. Units, teams, jobs, branches and termination reasons are matched by name and created in Idenfit if missing.
Safety rules
If the same staff number, ID number or email exists on another Idenfit record, the service leaves the record untouched so it does not update the wrong person, and lists it in the report. Staff with an exit date in Logo are deactivated in Idenfit with the exit date and reason; inactive Logo records never create new cards. The line manager comes from Logo, and HR manager assignments in Idenfit are preserved.
Trial runs, operation and handover
The service has a trial mode that logs what it would change without writing to Idenfit, and a setting to run only for selected staff numbers; first runs can be checked this way. If Idenfit cannot be reached, the cycle stops, retries in the next cycle and sends one email for the outage and one for the recovery. Scope, working rules and one month of support after handover were recorded in the project closing document.
Tell us about your work and needs
Share your current applications and the process you want to improve. We can agree where to start in our first conversation.
info@vibebilisim.com +90 (850) 242 84 23