PROJECT STORY

Personnel documents: archiving and missing document checks

We developed an integration to transfer personnel and approved leave documents from an HR application to an archive. The work also covered required document checks and notifications for missing files.

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Following the documents as well as the employee record

This project went beyond the employee record. Employment history, personnel documents and approved leave documents were part of the transfer scope. We connected the systems so that files could reach the archive and missing required documents could be identified.

WORKFLOW

How the documents move

Document transfer and required document checks formed part of the same integration.

  1. HR records
  2. Document transfer
  3. Archive
  4. Missing document check
  5. Notification

Transfer and archiving

Employee information and employment history were included in synchronisation. Separate steps handled the transfer of personnel files and approved leave documents to the archive.

Checking for missing documents

Required documents were checked and a notification flow was prepared for missing files. Grouping notifications and reducing repeated messages were also part of the work.

Our part in the project

We developed and installed the integration. The closure document records the delivered scope: employee and employment history records, document archiving, leave documents and missing document notifications.

HR and personnel systems integration

We can review your current applications and the transfer direction needed for employee records, leave or documents.

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Discuss your document flow

Tell us where your documents are held, where they need to go and which checks are required.

info@vibebilisim.com +90 (850) 242 84 23

HR application, archive system and the document flow you need. At least 10 characters.

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